Logistics Assistant – TDH Foundation

Description

Principle role: Coordination of all Logistics activities including procurement and fleet management at Kakuma/ Kalobeyei level.

Reporting line: The role reports to Program Manager (Hierarchically), and Logistics Manager (Functionally).

Subordinates: Drivers.

Duration: 6 months (with possible renewal based on performance and availability of funding).

Context:

Terre des hommes Foundation is an independent, neutral, and impartial Swiss organization founded in 1960, dedicated to bringing about significant and lasting change in the lives of children and young people, especially those most at risk.  Tdh ensures their well-being and the effective implementation of their rights as defined in the Convention on the Child’s Rights and other human rights instruments. To make a difference, Tdh focus our efforts on maternal and child health, children and young people in migration situations, and access to justice. Tdh promotes the active participation of children and young people to empower them. We advocate for their rights and support them in expressing their needs and interests. Tdh works in fragile contexts and conflict zones, as well as in more stable environments.

Tdh is present in Kenya since 2011. Currently, Tdh is providing protection and health/nutrition services for children and families affected by migration, drought and poverty in Korogocho informal settlement in Nairobi, in Garissa County, in Dadaab and Kakuma refugee camps, Kalobeyei settlement and host communities .

In Garissa County, Tdh supports the Ministry of Health in providing integrated nutrition and protection services to severe malnourished children and pregnant and lactating women. In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms. The intervention in Dadaab and Kakuma refugee camps, Kalobeyei settlement and host communities is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.

Key Responsibilities:

  • Ensure Kakuma office, Kalobeyei field offices, and staff accommodation premises are maintained and kept in good order (water, electricity, generator, painting, fencing and security etc.)
  • Ensure good functioning of the Kakuma office and accommodation equipment and maintenance.
  • Provide support to Programme activities through the provision of needed supplies and transport.
  • To ensure the good functioning and maintenance of the Kakuma office vehicles.
  • Facilitate floating and collection of RFQs, issuing of LPOs and receiving invoices, delivery notes.
  • In coordination with Program Manager, plan and organize vehicle movements within and outside the operations area.
  • To send to the logistics officer Nairobi all Kakuma fleet management files, log sheets, fuel consumption monthly.
  • To provide transparent stock management system in Kakuma office and provide monthly inventory and asset management report to Logistics officer, Nairobi, and Program Manager, Kakuma.
  • Provide monthly logistics report with supporting documents to logistics officer.
  • To adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to destination.
  • Ensure the application of safety and security measures in compliance with Tdh policies.
  • Make inspection visits to assess all the on-going works/ activities.
  • Undertake all other duties that may be determined by the Logistics Manager Nairobi and Program Manager Kakuma.

Requirements

  • Professional University Degree in Logistics, Business Administration/ Management or Supply Chain Management from an accredited University.
  • Minimum of 2 years’ experience as a Logistics Assistant or similar position. Experience working with NGOs (Non-governmental Organizations) is an advantage.
  • Proven knowledge in Premises management and Stock management
  • Good IT knowledge (Microsoft Office, Internet).
  • Fluency in English and Kiswahili.
  • Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems.
  • High sense of integrity, rigor, and flexibility.

Abuse Prevention Policy – Operational Risk Management

  • Commit to respect Tdh Risk Management Policies including: Code of Conduct, Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
  • Comply with Tdh Security Regulations
  • Commit to ensure the best implementation possible of the Tdh Risk Management Policies
  • Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
  • Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.
  • Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.
  • Commits to complying with the Risk Management Policies, including: Safeguard policies (the policy of Safeguarding Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.
  • Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work.

Application modalities:

Interested candidates from the area of operation who meet the criteria above are encouraged to send their applications letter and detailed CVs to  [email protected]  Candidates are required to indicate the position title on the subject line of the email when applying.  Kindly note only applications sent to this email address will be considered.  Only shortlisted candidates will be contacted.  Female candidates are encouraged to apply.

Closing date for the application of this position is 14 June 2024.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer

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